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Information Note Note d’Information

Participation in The Midterm Review

In accordance with the United Nations General Assembly resolutions 69/231, 70/216 and A/70/L.45, the following may attend or be represented at the Midterm Review:

  • All States Members of the United Nations or States Members of the specialized agencies;
  • Intergovernmental organizations accorded permanent observer status by the General Assembly and of other intergovernmental organizations designated on a continuing basis by the Council;
  • Organizations of the United Nations system;
  • Non-governmental organizations that are in consultative status with the Economic and Social Council and non-governmental organizations accredited to the Fourth United Nations Conference on Least Developed Countries;
  • Other relevant non-governmental organizations, civil society organizations, academic institutions, and the private sector participating in the MTR in accordance with paragraph 11(b) of resolution 70/L.45.

There is no registration fee to participate in the Midterm Review. All costs of participation will be the responsibility of participants. However, the Host Country agreed to provide financial assistance to facilitate the participation of government, parliament, civil society and media representatives of LDCs. The Host Country will also offer lunch to all the participants of the MTR throughout the MTR free of charge.

For further details, please see the Information Note for Participants [English] [French]


Date and Venue of The Midterm Review

The comprehensive high-level midterm review of the implementation of the Istanbul Programme of Action will be held from 27 to 29 May 2016, in Antalya, Turkey. Pre-conference events will take place on 26 May. It has been agreed in consultation with the Government of the Republic of Turkey that the Midterm Review will take place in Hotel Titanic Belek. For more information please click here.

Intergovernmental meetings

Hotel Titanic, Belek, Üçkumtepesi Mevki, Beşgöz Caddesi 72/1, 07525 Belek, Antalya, Turkey

Civil Society Forum

For more information on the Civil Society Forum, please go to:

http://www.ipoareview.org/civilsociety

Parliamentarian Parallel event:

Hotel Titanic Belek. Room Akdeniz II

Private Sector Forum:

Hotel Titanic Belek. Room Atlantic

Media Centre:

Hotel Titanic Belek Eternity Club

Prayer room and meditation room will be available in Hotel Titanic Belek (For exact locations please consult the Info Desk at the Hotel).


Secretariat of The Midterm Review

In its resolution 69/231, the General Assembly noted that the Office of the High Representative OHRLLS, as the focal point, has the responsibility for ensuring that the preparations are carried out effectively.

By its resolution A/70/L.45 the Assembly decided that the Under-Secretary-General and High Representative for the Least Developed Countries, Landlocked Developing Countries and Small Island Developing States will serve as the Secretary-General of the Midterm Review, and shall be responsible for making all the necessary arrangements for carrying out the work of the Midterm Review.

The Under-Secretary General for General Assembly and Conference Management (DGACM) will serve as the Secretary of the MTR.


Opening of The Midterm Review and Seating Arrangements

The formal opening of the Midterm Review will take place on Friday 27 May 2016 at 10 a.m. and will be held in the Pacific Hall and will consider relevant procedural and organizational matters, including the election of the President of the MTR, the adoption of the provisional agenda, and the election of officers.

Resolution A/70/L.45 decided that the opening plenary of the High-level Midterm Review will include statements by the President of the Midterm Review, the Secretary-General of the United Nations, the President of the General Assembly, the President of ECOSOC, the former and current Chairs of the LDCs Group, the President of the European Commission, the Chair of the African Union, the President of the World Bank Group and one representative each from civil society and private sector. At the opening of the Midterm Review and at subsequent plenary meetings, the delegation of each State participating in the Midterm Review and that of the European Union will be assigned four seats: two at the table and two behind. Seating will also be available for other participants of the Midterm Review. Participants are encouraged to be seated by 9:45 a.m. during the opening session.

Delegations will be seated in English alphabetical order.


Agenda

The provisional agenda of the Midterm Review is contained in document A/CONF.228/1.

There will be six plenary meetings, including the opening and closing meetings. The list of speakers for the general exchange of views will be established on a first-come, first-served basis, with the customary protocol that ensures that Heads of State or Government speak first, followed by other heads of delegation. The European Union, in its capacity as observer, will be included in the list of speakers. The details for inscription in the list of speakers will be announced in the Journal. It is proposed that a time limit of five minutes be established for each statement. In addition to representatives of States participating in the MTR and that of the European Union, representatives of the following may, time permitting and without setting a precedent, make a statement in the general exchange of views in accordance with the Midterm Review’s rules of procedure: (a) intergovernmental organizations accorded permanent observer status by the General Assembly and of other intergovernmental organizations designated on a continuing basis by the Economic and Social Council; (b) specialized agencies and related organizations; (c) other intergovernmental organizations  and (d) interested United Nations organs. The representatives of the non-governmental organizations may also be added to the list of speakers.


Requests for Meetings

Subject to the availability of space and services, every effort will be made to accommodate meetings of regional and other major groupings of Member States as well as informal meetings and bilateral meetings. Requests should be sent by email to emeetsm@un.org (specifying the type of meeting in the subject line) or by contacting the Meetings Programmer located in the Meetings coordination office in the Pacific Hall foyer.

Bilateral meetings:

For bilateral meetings among Member States at the Head of State or Government or ministerial level, three small temporary booths, each with a capacity to hold a maximum of eight participants, will be available in the Convention Centre from 27 to 29 May 2016.

Reservations:

Requests for meeting facilities in the form annexed to the note should be sent by email to emeetsm@un.org or by contacting the Meetings Programmer located in the Meetings coordination office in the Pacific Hall foyer.  Confirmation of all booth assignments will be made the day before the meeting at the latest.

To prevent double booking, only the delegation initiating the bilateral meeting should submit the request. Reservations will be accepted for 20-minute durations starting on the hour and half-hour. It is essential that all requests specify the date and time of each meeting, and include the name of the other delegation participating in the bilateral meeting. Every effort will be made to keep consecutive appointments of the same delegation in the same booth. Last-minute requests will be accommodated subject to availability of space.


Interpretations

The six official languages of the Midterm Review are Arabic, Chinese, English, French, Russian and Spanish. Interpretation in Turkish will also be available. Statements made in the plenary and the roundtable meetings will be interpreted in the official languages.  English, French and Turkish will be provided for the parallel events and for press conferences. The Host Government will provide interpretation services in Turkish for the General Debate, roundtable meetings, parallel events and press conferences. The extension of meetings beyond their normal duration, or the provision of interpretation services to regional and other major groups of Member States and bilateral meetings will be arranged according to the availability of interpretation services.

Statements made in any of the six official languages of the Midterm Review are interpreted into the other official languages. Any speaker may also make a statement in a language other than the official languages. In such cases, the delegation in question must provide either an interpreter from the non-official language into an official language, or a written text of the statement in one of the official languages to be read out by a United Nations interpreter. When a written text is provided, the delegation concerned should make available to the interpreter someone who knows the language in which the statement is to be delivered and the official language into which it has been translated, to guide the interpreter through the translated text and to ensure synchronization between the speaker and the interpreter. The interpreted version of the statement or the written text submitted in one of the official languages will be considered by the Secretariat to represent the official text of the statement and will be used by United Nations interpreters as the basis for interpretation into the other official languages. The interpreter or the guide provided by the delegation should be brought by the delegation to the conference officers’ desk inside the Pacific Hall 30 minutes prior to the delivery of the statement.


Distribution of Written Statements

Delegations are requested to provide 30 copies of their statements to the Meetings Services Assistants desk in the conference room for distribution to interpreters, UN press officers, UN Secretariat. Delegations wishing to have their statements distributed to the media are requested to deliver 20 copies to the media documents counter located in the Media Center. Participants are reminded that the Secretariat will not be in a position to offer reproduction services for such texts. Additionally, delegations wishing to have their statements distributed to the meeting participants are requested to deliver 300 copies to the Meetings Services Assistants located at the documents distribution counter outside the Pacific Hall prior to the start of the meeting at which the statement is being delivered.

Delegations wishing to have their statement posted on the MTR website are encouraged to e‑mail their statement, in any of the official languages, to the secretariat beforehand to the following e‑mail address: statements@ipoareview.org, indicating in the subject line “Midterm Review IPoA”.


Documentation

The official documentation of the Midterm Review will be issued in Arabic, Chinese, English, French, Russian and Spanish. The main documents counter for delegations will be located outside the Pacific Hall. Each delegation will be assigned an individual box in which copies of all official documents issued during the Midterm Review will be placed. Delegations are reminded that the document boxes are exclusively for the distribution of official documents of the Midterm Review and may not be used for circulation of any other papers or documents. For the convenience of participants, a documents counter will also be located outside the Pacific Hall. Distribution of official documents will be limited to one set per delegation, and delegations are encouraged to bring their own mobile devices loaded with pre-session documentation. All MTR documentation is available on the Midterm Review website. Print-on-demand service will be provided for those delegations needing extra hard copies. The MTR Journal, which will also be made available in a limited number of hard copies, can be accessed at the Midterm Review website. A respective link to the programme of side events for the Midterm Review will appear daily in the Journal.

Each delegation is requested to advise the Meetings Services Assistants at the documents counter at the earliest opportunity of its daily requirements regarding the number of copies of each document it wishes to receive during the Midterm Review and the language desired. The quantity requested should be sufficient to cover all requirements since it will not be possible to provide complete sets of documents after the Midterm Review.


Access and Accreditation of Delegates 

Access to the MTR site and conference rooms for delegates

The accreditation of official delegations of States, intergovernmental organizations and specialized agencies and related organizations, is being handled by the Protocol and Liaison Service through the existing online system, e-Accreditation, available at the e-deleGATE portal (http://delegate.un.int). For accreditation to the Midterm Review, official delegations must go through their respective permanent or observer missions and offices in New York, which have already been registered with the e-Accreditation system. Delegations are strongly advised to coordinate with their respective missions or offices in New York for timely submission of accreditation requests. Detailed accreditation procedures will be communicated to permanent or observer missions and offices and will be posted on the Protocol website (www.un.int/protocol) at a later date.

Pre-accreditation to the Midterm Review in New York will be open to registered users of the missions or offices through the online accreditation system (http://delegate.un.int) from 11 April through 13 May 2016.  On-site accreditation and issuance of Conference badges to all accredited participants will begin in Antalya from 25 May through 12:30 p.m. on 29 May 2016.

Permanent or observer missions and liaison offices are strongly advised to make use of the pre-accreditation option in New York by the deadline on 13 May 2016.  Delegates are reminded that passes for all pre-accredited VIPs and delegates (using photographs previously submitted online) will be pre-printed and made available for collection by representatives of delegations at the United Nations Accreditation Centre in Antalya from 25 May 2016. Failure to submit photographs at the time of online submission will result in delegates having to queue up to be photographed at the Accreditation Centre in Antalya.

On-site accreditation of delegates of States, intergovernmental organizations and specialized agencies and related organizations, will be handled by the Protocol Accreditation Unit in Antalya at the Accreditation Centre located at the Titanic Deluxe Belek (Address: Uckumtepesi Besgoz Caddesi 72/1 Kadriye/Belek, Antalya, Turkey).

Non-accredited delegates seeking on-site accreditation will be required to present proof of official delegation lists/letters of nomination, together with a passport or valid government-issued photo identification and to complete an on-site accreditation form. Upon verification and approval by the Protocol Accreditation Unit, delegates may proceed to the badging booth to be photographed.

As from 25 May, all official communications, including lists of delegations and conference-related materials, should be faxed to the Protocol Accreditation Unit at the Accreditation Centre specified above. The fax number will be made available and posted on the website of the Protocol and Liaison Service (www.un.int/protocol) as it becomes available. Delegations may also obtain the fax number by contacting the Service in New York (+1 212 963-7171).

Following past practice, Heads of State or Government, Vice-Presidents, Crown Princes/Princesses and their spouses will be provided with a VIP pass without a photograph. Deputy Prime Ministers/Cabinet Ministers and their spouses will be issued a VIP pass with a photograph.

Members of the security details of VIPs participating in the Midterm Review will be registered and issued appropriate conference passes by the United Nations Security and Safety Service.

The office hours for the Protocol Accreditation Unit in Antalya will be:

DateTime
25-26 May 20169:00 a.m. - 7:00 p.m.
27 May 20168:00 a.m. - 5:00 p.m.
28 May 20168:30 a.m. - 5:00 p.m.
29 May 20168:30 a.m. - 12:30 p.m

List of Participants

To compile a list of participants, delegations of States, intergovernmental organizations and specialized agencies and related organizations, are requested to submit a comprehensive list of the members of their respective delegations to the Midterm Review, with the functional titles and designations of all the delegates, to the Protocol and Liaison Service in New York (room S-0201, fax: 1 212 963 1921) before 13 May and to the Protocol Accreditation Unit in Antalya from 25 May (fax: +90 242 725 4500). If the comprehensive list is not received before 25 May, the Service will use the information collected from the letters of nomination received.


Advance Delegations 

Permanent/Observer Missions are advised that visits by advance delegations of VIP group will be accommodated by the Host Country, on a case by case basis. To make arrangements for such visits, missions are requested to contact the Turkish Ministry of Foreign Affairs.


Access and Accreditation of Participants of the Parliamentarian, Civil Society and Private Sector Representatives

Participants are responsible for visa and other necessary arrangements required for the entry in the country where the Midterm Review takes place. Participants are responsible for their own travel and accommodation arrangements.

Parliamentarians

Member States are invited to include the Members of Parliaments as part of their national delegations. In that case, the same registration and accreditation modalities as detailed under 12 [Access and Accreditation to Delegates] will apply. Parliamentarians not included in their national delegations are invited register at http://www.ipoareview.org/register-parliamentarians

For more information please contact:

Mr. Tomas Gonzalez

Programme Officer, UN-OHRLLS

Tel. +1 917 367 3474

E-mail: gonzalezt@un.org


Civil Society

Representatives from civil society organizations wishing to attend the MTR are invited to fill applications at https://www.unngls.org/index.php/ldc-mid-term-review/registration.

For more information please contact:

Mr. Tomas Gonzalez

Programme Officer, UN-OHRLLS

Tel. +1 917 367 3474

E-mail: gonzalezt@un.org


Private Sector Track

Business representatives interested in participating in the Private Sector Forum on investment opportunities in least developed countries taking place on 26 May 2016 are invited to fill in the registration form at http://www.ipoareview.org/registration-private-sector

For more information please contact:

Mr. Americo Zampetti

Senior Programme Officer, UN-OHRLLS

Tel. +1 212 963 0228

E-mail: zampetti@un.org

Mr. Peter Kenilorea

Sustainable Development Officer, UN-OHRLLS

Email: kenilorea@un.org


Media Arrangements and Services

Media Accreditation

Media accreditation is strictly reserved for members of the press – print, photo, radio, TV, film, news agencies, and online media who represent a bona fide media organization (Full guidelines available at http://www.un.org/en/media/accreditation/request.shtml).

Accreditation requires the following:

1.Letter of assignment on official letterhead of a media organization signed by the Publisher or Editor-in-chief indicating the name and duration of assignment of the journalist.

The letter should be addressed to the Media Accreditation and Liaison Unit, United Nations Department of Public Information.

The letter can be sent by fax to 1-212-963-4642 or as a scanned document in PDF format to malu@un.org.

2.Completed online accreditation form, which can be found at: http://www.un.org/en/media/accreditation/form/

3.The deadline for media accreditation is 17 May 2016. Applicants who are approved will be e-mailed a confirmation, which should be presented, along with the assignment letter, at the accreditation site prior to picking up the pass. Media passes must be picked up in person, after presenting two forms of official ID, including a valid passport.

4.All members of the media corps accompanying Heads of Delegation, including official photo and video, must follow the instructions above. In lieu of a letter of assignment from their media, please submit a letter from the concerned Permanent Mission, listing the names of the media representatives with their functional titles and affiliation. No double accreditation is allowed (e.g. as press and delegate, or as press and NGO).

Details regarding accreditation requirements and media arrangements at the MTR will be available at http://www.un.org/en/media/accreditation/MTR2016.shtml

For more information please contact:

Media Accreditation and Liaison Unit

+1 212-963-6934 or malu@un.org


Delegation Media Contacts (DMCs)

All delegations are requested to communicate their Delegation Media Contacts, including their names, titles and contact details, via an email to mtrmedia@mfa.gov.tr latest by 17 May 2016. Please note that DMCs are essential for coordination of press activities of each Delegation during the MTR.


Media Centre

A Media Centre will be available for the exclusive use of accredited media members and will be located in Hotel Titanic Belek. The Media Centre will be equipped with appropriate electrical power outlets for personal laptops and telephones, a wi-fi network and a press documentation counter.


Accommodation

Hotel Titanic Belek is exclusively reserved for delegations. Accredited media members are expected to cover their own accommodation expenses except for one media representative from each LDC. Media members can make their reservations from the nearby hotels. List of designated hotels with preferential rates can be found in Annex A. Most media members will stay at the Crystal Tat Beach Golf Resort & Spa. Accredited media members are advised to reserve their hotel rooms as early as possible. For more information, please click here.


Transportation

Accredited media members are expected to arrange their own transportation from the airport to their hotels.

A regular shuttle service will be provided for accredited media members from the designated hotels (listed under Annex A) to the MTR Venue. The shuttle schedule will be made available online and at the Media Centre.


Media Participation in Meetings

Main meetings will be open to all accredited media members. However, there will be limited space available in the meeting venues reserved for the accredited media members. Due to logistical and space considerations, coverage may be provided by selected media pools when needed. Live feeds from the main meetings will be made available in the Media Centre.


Press Briefings

There will be a press briefing room in the Convention Centre. Requests for booking the press briefing room should be sent by email to mtrmedia@mfa.gov.tr or by contacting the Media Information Desk at the Media Centre as early as possible.

Further information will be shared in due course regarding reservations.


Media Stakeout

There will be two designated locations for a media stakeouts that will be made available for press announcements. These areas will be equipped with a lectern and a riser that can be used for recorded media interviews using handheld cameras with built in microphones. Please note that no recording facilities will be provided.


Live Webcast coverage

The United Nations Webcast service will provide daily, live and on demand webcast coverage of the MTR proceedings, including of the plenary meetings, roundtables and press conferences.

The webcast coverage will be available in English and the original language of the speaker through UN Web TV at: http://www.webtv.un.org.

Queries should be directed to Andreas Damianou, Chief of UN Webcast services at: damianou@un.org

The plenary meetings, roundtables, press conferences and other activities will be broadcast live into the Media Centre. Audio visual and sound feeds of the plenary meetings, roundtables and press conferences will be provided to broadcasters live with free plugin recording facilities.

Turkish Radio and Television (TRT) is the host broadcaster of MTR and pool signal of all main events will be produced by TRT.


Media Services

The United Nations Department of Information will provide comprehensive print, TV, radio, webcast and Internet coverage of the plenary meetings, roundtables and press conferences.

Meetings summary and press releases will cover mainly plenary meetings and roundtables.

A detailed Media Advisory will be made available in due course at the MTR website: www.ipoareview.org

For further inquiries on media related issues please contact: mtrmedia@mfa.gov.tr

Ms. Louise Stoddard: UN-OHRLLS

Mr. Ahmet Parla: UN DPI

Ms. Melis Kurultay: Ministry of Foreign Affairs, Turkey


Programme of Meetings of The Midterm Review

The programme of meetings for the Midterm Review will be announced in the Journal and issued in English and French on a daily basis. Announcements of other events at other locations will be issued during the MTR and made available at each of the meeting locations.


Contact Information of The Midterm Review

Host Country contact information:

To be communicated separately

United Nations contact information:
UN-OHRLLS

Ms. Miniva Chibuye

Economic Affairs Officer

Email: chibuye@un.org


UN-OHRLSS – Media and communications

 Ms. Louise Stoddard

Advocacy and Outreach Officer

 Email: media@ipoareview.org


Chief of Security

Mr. Salvador Monroy

Assistant Chief, Security and Safety Service

United Nations Office at Vienna

Email: salvador.monroy@unvienna.org


Travel and Transportation Officer     

Mr. Carlos Danos

Travel and Transportation Section

United Nations Headquarters

Email: danos@un.org